• Why work at Bevan Brittan?

    Our Business Services teams are vital to the continued growth and success of the firm. That’s why we recruit these specialists carefully, reward them accordingly, and encourage and support them every step of the way.

    Business Services include:

    • Risk and Best Practice
    • Business Development and Marketing
    • Information Services
    • Finance
    • Human Resources

    For more information email careers@bevanbrittan.com.

    Personal Assistant - Leeds 

    Administrator - Leeds

    Business Change Analyst - Bristol

    • Administrator - Leeds

      DEPARTMENT             Business Support Services

      RESPONSIBLE TO      Business Support Services Team Leader

      The successful candidate will work as part of the Business Support Services team to provide the highest level of customer service and support to the firms Case Handlers without direct supervision. This includes, but is not limited to, the efficient and prompt answering of client queries, adhering to all Bevan Brittan policies and procedures, file maintenance and file management, the opening and closing of matters, delivery and distribution of incoming and outgoing mail, copying, scanning and completing general administrative duties as required whilst maintaining a steady workflow.

      Key responsibilities include:

      Filing

      • Return or add documents to existing client files
      • Work with the practice management system to log and record documents
      • Handle and administer closed files as requested
      • Filing and file housekeeping, to include file opening and file closing procedure
      • Understanding and processing of Wills and other principle documents
      • Maintain all filing and work areas in a tidy and orderly manner
      • Collect file and documents from client areas and return files to shelves

      Mail

      • Sort and distribute incoming, sort and stamp outgoing mail
      • Record all incoming/outgoing special mail, messenger and courier companies
      • Arrange all deliveries and collection times with mail, messenger and courier companies

      Reprographics/Scanning

      • Maintain equipment to a good working order and troubleshoot problems, place service calls when needed
      • Prioritise jobs and run them to meet customer requirements and deadlines
      • Provide photocopying and scanning as per customer instructions

      Administrative

      • Maintaining a busy and constant workflow through verbal or email communication
      • Deal with any customer enquires in a prompt and efficient manner
      • Anticipate customers' needs and offer assistance wherever possible
      • Communicate with customers on any issues
      • Follow and comply with the firms Best Practice way of working

      Person specification: 

      • Excellent attention to detail, ability to retain high levels of concentration
      • Good organisational skills / keeping track of data
      • Must be able to type to a proficient level and be computer literate
      • Excellent communication skills
      • Strong customer focus
      • Self-motivated & quick learning
      • Flexible & enthusiastic team member
      • Capable of taking initiative and developing solutions


      To apply for this vacancy please email your CV and covering letter to careers@bevanbrittan.com

    • Receptionist - London

      Role definition

      There are exciting things happening in the legal sector in London, and you can play a key part in defining how a prestigious law firm delivers their services, helping to transform their support services into the envy of the legal sector.

      To help us in achieving these ambitious goals, we are looking for an experienced, committed and passionate Receptionist to be part of our team. You will be working, in the heart of the business carrying out the reception, switchboard and hospitality services for the firm and their visitors. You will be involved in supporting the lawyers and secretaries supporting them with a wide range of administrative and hospitality functions.

      Key responsibilities (This roles includes, but is not limited to -)

      • Delivering an exceptional meet and greet service to the client and their visitors
      • Answering the switchboard and directing calls to the correct person or departments
      • Providing hospitality refreshments for client meetings and events
      • Extensive computer and data related tasks
      • Helping to resolve client queries
      • Assisting lawyers to use the service efficiently
      • Maintaining the highest levels of customer service

      Person specification

      Essential

      • Previous experience working within a high quality office, hotel or restaurant.
      • Demonstrable commitment to exceeding expectations and goals
      • Exemplary customer service skills
      • Excellent personal presentation
      • Excellent attention to detail & good organisational skills
      • Must be able to type to a proficient level and be computer literate.
      • Effective communicator at all levels, both written and oral.
      • Self-motivated & be a quick learner
      • Be flexible & a hands-on team member
      • A passion for doing an amazing job that will leave a lasting impression

      A Bevan Brittan employee:

      • Is able to communicate clearly, both written and orally.
      • Is able to handle complaints & ensure the appropriate course of action is taken to resolve them.
      • Works with accuracy & has an eye for detail.
      • Always considers the best interests of the company & the customer.
      • Is able to suggest improvements & best practice.
      • Is proactive in identifying opportunities for service & process improvements & cost savings.
      • Has a pleasant, warm and friendly demeanour.
      • Takes personal pride in their work & personal appearance.
      • Is flexible & committed to providing excellent customer service.
      • Works to adhere to all policies & procedures as set out in the company handbook.

      To apply for this role please send your CV and cover letter to careers@bevanbrittan.com

    • Personal Assistant

      Role definition

      The Personal Assistant's role is to provide the lawyers in the team with legal and administrative support in relation to their cases. The Personal Assistant will be involved in all aspects of the management and execution of the lawyers' day to day workload. The Personal Assistants will take an active interest in and obtain a thorough understanding of all aspects of client requirements to provide exceptional service levels to both the lawyers and clients.

      Key responsibilities

      In line with Bevan Brittan's policies and procedures, key responsibilities include:

      Client relationship management

      • Case progressing - including monitoring Key Performance Indicators (KPIs) and chasing external parties (by telephone, e-mail, or letter) for responses. Flagging delays to the appropriate person;
      • Reporting to external clients on a weekly and monthly basis;
      • Assisting in resolving client queries;
      • Dealing with ad hoc urgent progress reports;
      • Being an active part in the care of clients and be wholly familiar with contacts/clients;
      • Arranging client meetings.

      Legal work and drafting

      • Drafting and amendment of Legal documents. Including sale Contracts, Transfer deeds, Leases, Underleases, Statutory Declarations, Landlord's Warning Notices, Licences to Underlet, Notices of Underletting, Deeds of Surrender;
      • Reviewing registers of title and title documents to obtain relevant information for drafting documents. Assisting the lawyers in investigating title matters via Land Registry;
      • Reviewing Lease documents to extract relevant data for cases and/or client reports.
      • Dealing with correspondence and queries received from third party Solicitors and or/clients, and supporting the lawyers in dealing with more complex queries;
      • Legal research
      • Dealing with general correspondence in relation to files, by e-mail or by letter;
      • Working on due diligence/title review projects under supervision from the relevant fee earner;
      • Assisting lawyers in dealing with exchange of contracts and post-exchange formalities. Dealing with post completion formalities (including paperwork) for sales, purchase, and leasehold transactions;
      • Assisting lawyers with the preparation and submission of Stamp Duty Land Tax Returns under supervision. Assisting lawyers with the preparation and submission of registration applications to Land Registry.
      • Production and maintenance of Excel spreadsheets as required.

      Financial

      • Requesting cheques, dealing with bank transfers, receipt of funds etc. as appropriate;
      • Preparation of Completion Statements for clients and third parties;
      • Time recording for seconded paralegals;
      • Assisting lawyers with actions required as part of monthly billing process.

      Communication

      • Monitoring and auctioning e-mails received in the team's group e-mail "Lease Programme" inbox;
      • Act as the first point of contact in relation to the Lease Regularisation Programme and Underlease plus agreement (uLPA) programme
      • Dealing with internal and external telephone queries, responding as appropriate and/or ensuring that all messages are passed on in a timely manner.
      • Monitoring post and/or e-mails and dealing with as appropriate and ensure that all client related correspondence is passed on to an appropriate fee earner if the relevant person is out of the office.
      • Liaising with business support departments on behalf of lawyers as required.
      • Liaising with the lawyers and department’s Team Leader over any planned absences, arranging cover as necessary.

      Additional duties and responsibilities

      In addition to providing support to the fee-earner(s) to whom they report, a Personal Assistant may also be required to provide assistance to their colleagues in the department and, where practical, other departments.

      This may include:

        • Assisting others in the department whenever there is spare capacity or it is evident that a colleague needs assistance with their workload.
        • Picking up telephone calls for other members of the department when they are away from their desk.
        • Assisting other members of the department, both proactively and at the request of the Team Leader.
        • Working effectively with other legal and support departments as required.
        • Any other relevant duties as reasonably requested by the Lawyers or Team Leader, or a person of an appropriate seniority.

      Administrative

      • Updating and maintaining guidance notes and file set up protocols
      • Maintaining and updating the Bevan Brittan 'Collaborate' file sharing portal and help deal with user issues
      • Arranging meetings, booking conference rooms, refreshments, checking rooms prior to meetings etc. and liaising with other attendees, both internal and external.
      • Arranging/carrying out photocopying, printing, organising couriers, sending out of letters, faxes etc.
      • Arranging for files to be opened and/or closed, supervising general filing requirements (both hard copy and 'e-filing') and record keeping.
      • Using effective systems to ensure that both short and long term tasks are completed within required timescales.
      • Acting as workflow manager for other support services including delegating and supervising the completion of document production, file management and copying/scanning work.
      • Reviewing and checking correspondence, attachments, documents, reports, presentations, faxes etc. produced by the 'Hub' (document production team) before they are passed to the relevant lawyer, and undertaking basic/minor amendments where appropriate.
      • Supporting lawyers in marketing activities including involvement in preparation of pitches and presentations.

      Person Specification

      A Personal Assistant has responsibility to ensure that their skill set is up to date. They must be familiar with the firm’s departments, key personnel, clients, internal systems and procedures. This will ensure that the Personal Assistant is able to carry out his or her role effectively and, identify any training requirements.

      In addition, the Personal Assistant should:

      • Have accurate typing skills.
      • Have good IT skills, with strong knowledge of Microsoft Word, Outlook, Excel, PowerPoint, research tools and other systems implemented by the firm.
      • Have an excellent telephone manner and competent knowledge of telephone system.
      • Have excellent communication, organisational and team skills.
      • Have excellent attention to detail.
      • Be flexible and dependable, able to take the initiative.
      • Be able to remain calm under pressure and work to tight deadlines.
      • Be conscientious, approachable and enthusiastic.
      • Be able to quickly build confidence, respect and trust with others.
      • Have a positive approach to daily tasks and have a solutions-focussed working method.

       

      To apply for this position please email your CV and cover letter to careers@bevanbrittan.com

      Agencies - Please note we are not accepting agency CV's for this role.

    • Reprographics Assistant- London

      DEPARTMENT              Business Support Services

      RESPONSIBLE TO       BUSINESS SUPPORT SERVICES TEAM LEADER

      As a Reprographics Assistant you will work as part of a team to provide the highest level of service to the firm and fee earners.   

      The Reprographics Assistant will provide excellent customer service, performing all operations requested without direct supervision. This role will cover several of our service areas and will require a high level of multi-skilling.  This role will cover several of our service areas and will require a high level of multi-skilling.

      This includes, but is not limited to, the efficient and prompt answering of queries, adhering to all Bevan Brittan policies and procedures, courteous interaction following the relevant protocols for this service, completing all work within the agreed services levels and assisting with completing general administrative duties as required.

      Key responsibilities include:

      Reprographics

      • Collecting Reprographics requests from designated areas and correctly completing and filing these
      • Returning completed jobs to designated areas
      • Ensuring that all equipment is fully stocked and operating correctly
      • Scanning, copying and printing documents as requested
      • Participating in on site health & safety audits or assessments
      • Archiving and document management

      Mail and faxing

      • Sorting and distribution of incoming mail
      • Collecting and franking of outgoing mail
      • Handling of incoming and outgoing deliveries via courier
      • Sending and receiving of faxes
      • Correctly passing on faxes to the relevant staff member

      Filing

      • Collecting filing from designated areas and correctly filing these
      • Returning files to designated areas
      • Managing the addition of volumes to existing files
      • File closure administration
      • Providing reporting information as required
      • Maintaining all filing in a tidy and orderly manner

      Archive and document management

      • Process all personal papers for storage, including wills, power of attorney and title packets
      • Complete all documentation relating to items that are to be archived and or retrieved
      • Ensure the practice management system is updated to correctly record the location of all items
      • Act upon instructions to close, archive and record all files being issued to storage

      General

      • Collect and input monthly reporting information
      • Ensure all paperwork and tracking sheets are correctly completed and recorded
      • All other duties as assigned by the business services manager or fee earner
      • To be aware of the day to day health and safety requirements surrounding working area
      • To immediately raise any health and safety concerns to your manager or team leader
      • To participate in any on site health and safety audits or assessments
      • Any other reasonable request made by your line manager

      Person specification:

      • Customer focused, with experience in staff management in a customer service environment
      • Self-motivated, with the ability to lead by example
      • Well presented with a professional manner
      • Flexible
      • Computer literate
      • Quick learner
      • Effective communicator at all levels, both written and oral
      • Hands on team worker
      • Attention to detail, ability to retain high levels of concentration

      To apply for this position please email your CV and cover letter to careers@bevanbrittan.com

      Agencies - Please note we are not accepting agency CV's for this role.

    • Administration Assistant - 6 month contract

      The successful candidate will work as part of the Business Support Services team in our Bristol head office to provide the highest level of customer service and support to the firms Case Handlers without direct supervision. This includes, but is not limited to, the efficient and prompt answering of client queries, adhering to all Bevan Brittan policies and procedures, file maintenance and file management, the opening and closing of matters, delivery and distribution of incoming and outgoing mail, copying, scanning and completing general administrative duties as required whilst maintaining a steady workflow.

      Key responsibilities include:

      Filing

      • Return or add documents to existing client files
      • Work with the practice management system to log and record documents
      • Handle and administer closed files as requested
      • Filing and file housekeeping, to include file opening and file closing procedure
      • Understanding and processing of Wills and other principle documents
      • Maintain all filing and work areas in a tidy and orderly manner
      • Collect file and documents from client areas and return files to shelves

       Mail

      • Sort and distribute incoming, sort and stamp outgoing mail
      • Record all incoming/outgoing special mail, messenger and courier companies
      • Arrange all deliveries and collection times with mail, messenger and courier companies

       Reprographics/Scanning

      • Maintain equipment to a good working order and troubleshoot problems, place service calls when needed
      • Prioritise jobs and run them to meet customer requirements and deadlines
      • Provide photocopying and scanning as per customer instructions

       Administrative

      • Maintaining a busy and constant workflow through verbal or email communication
      • Deal with any customer enquires in a prompt and efficient manner
      • Anticipate customers' needs and offer assistance wherever possible
      • Communicate with customers on any issues
      • Follow and comply with the firms Best Practice way of working

       Person specification:

      • Excellent attention to detail, ability to retain high levels of concentration
      • Good organisational skills / keeping track of data
      • Must be able to type to a proficient level and be computer literate
      • Excellent communication skills
      • Strong customer focus
      • Self-motivated & quick learning
      • Flexible & enthusiastic team member
      • Capable of taking initiative and developing solutions


      To apply for this vacancy please email your CV and covering letter to careers@bevanbrittan.com

    • Personal Assistant - Bristol

      Bevan Brittan are looking for a Personal Assistant to join the Litigation, Advisory and Regulatory department in Bristol. A PA's principal role is to provide lawyers with the administrative support they need to provide seamless legal services to clients and help them maximise the amount of time they are able to spend on fee-earning tasks.  The PA will become involved in all aspects of the management and execution of their allocated Lawyers’ day to day workload by providing exceptional and proactive administrative support.  The PA will act as workflow manager for other support services including delegating and supervising the completion of document production, file management and copying/scanning work.  The PA will take an active interest in and obtain a thorough understanding of all aspects of client requirements to provide exceptional service levels to both the lawyers and clients. 

      Key responsibilities

      In line with policies and procedures, key responsibilities include:

      Administrative

      • Manage diaries, ensuring they are up to date and reminding lawyers of meetings etc on a daily basis.
      • Arrange meetings, book conference rooms, refreshments, check rooms prior to meetings etc and liaise with other attendees, both internal and external.
      • Organise travel arrangements, book and confirm reservations and deal with related details.
      • Arrange or, where necessary, conduct photocopying, printing, organising couriers, sending out of letters, faxes etc.
      • Arrange for files to be opened and closed, supervise general filing requirements and record keeping.
      • Use effective systems to ensure that both short and long term tasks are completed within required timescales.
      • Support lawyers in marketing activities including involvement in preparation of pitches and presentations.
      • Liaising with Business Development and Marketing regarding arrangements for events and producing marketing material.

      Communication

      • Take internal and external telephone queries, responding as appropriate and/or ensuring that all messages are passed on in a timely manner.
      • Monitor post and/or e-mails and dealing with as appropriate and ensure that all client related correspondence is passed on to an appropriate fee earner if the relevant person is out of the office.
      • Liaise with business support departments on behalf of lawyers as required.

      Client relationship management

      • Reporting to external clients on a weekly and monthly basis
      • Assist in resolving client queries
      • Become an active part in the care of clients and be wholly familiar with contacts/clients.
      • Enter, maintain and update client details and relevant information on the firm’s contacts system.
      • Deal with basic client queries and general administration.
      • Arrange client meetings.

       Financial

      • Assist lawyers in the billing and credit control process by liaising with the lawyer and accounts and to produce standard financial/time reports through the system.
      • Request cheques, bank transfers and paying in money received, as appropriate.

      Person Specification

      A PA has responsibility to ensure that their skill set is up to date and they are familiar with the firm’s departments, key personnel, clients, internal systems and procedures.  This will ensure that the PA is able to carry out his or her role effectively and, where appropriate, discuss any training requirements with the Team Leader.

      In addition to this, they should have/be:

      • Excellent telephone manner and competent knowledge of telephone system.
      • Excellent communication, organisational and team skills.
      • Excellent attention to detail.
      • Flexible and dependable, able to take the initiative.
      • Able to remain calm under pressure and work to tight deadlines.
      • Conscientious, approachable and enthusiastic.
      • Able to quickly build confidence, respect and trust with others.
      • Have a positive approach to daily tasks and have a solutions focussed working method.

      To apply for this position please email your CV and cover letter to careers@bevanbrittan.com

      Agencies - Please note we are not accepting agency CV's for this role.

    • Business Change Analyst

      DEPARTMENT             Transformation 

      RESPONSIBLE TO      Head of Transformation

      We have an exciting opportunity to join progressive law firm Bevan Brittan at a time of major change.  The UK legal industry is changing quickly and we are looking for someone to work with our Head of Transformation to accelerate the pace of change within Bevan Brittan and help us meet our strategic goals.

      Attitude is key; we are looking for someone that is flexible and supportive, that has great organisational skills and has a positive and proactive approach to implementing change.  We are looking for a candidate that can champion new ways of working and is a confident communicator.  Helping teams find simple and practical solutions to get things done is key to this role.

      MAIN DUTIES 

      • To support legal teams in reviewing and improving how they work to deliver even better service to our clients.  Finding ways to help legal teams to develop and bring to market new products and services. 
      • Leading process mapping workshops, creating and maintaining task lists, following up on actions, working with Finance carrying out simple financial analysis.
      • Help legal teams identify opportunities to work in more efficient and productive ways, including doing more digitally, to manage and deliver changes to how they work and support teams through the change process.  Working across teams to facilitate smooth transition into new models of working
      • Support the Head of Transformation across a variety of firm wide projects
      • Work closely with the Head of Transformation, initially in a support role and over time develop the skills necessary to carry out and support service delivery innovation on their own

       
      SKILLS AND EXPERIENCE REQUIRED 

      • Knowledge of law firms and the delivery of legal services 
      • A good understanding of technology and how it can be used is essential
      • Good attention to detail, good organisational skills, training/qualification in project management an advantage e.g. APMP or Prince 2
      • Previous experience of business analysis an advantage, particularly process mapping, swim lane diagrams, 'as is' and 'to be', mapping e.g. IIBA or BCS qualifications in business analysis
      • Strong desire and ability to learn new ways of working and finding ways to encourage others to adopt new ways of working
      • Good written and analytical skills,
      • Good ability and experience of writing reports, developing communication plans, writing to inform large audiences
      • Great people skills, confident in speaking to people at all levels of the business and able to facilitate group work. 
      • Happy to work closely with others and on own initiative
      • Good IT literacy, good skills in all Microsoft products, knowledge and experience of Visio an advantage
    • Personal Assistant - Birmingham - 6 month contract

      PA Role definition

      A PA's principal role is to provide lawyers with the administrative support they need to provide seamless legal services to clients and help them maximise the amount of time they are able to spend on fee-earning tasks.  The PA will become involved in all aspects of the management and execution of their allocated Lawyers’ day to day workload by providing exceptional and proactive administrative support.  The PA will act as workflow manager for other support services including delegating and supervising the completion of document production, file management and copying/scanning work.  The PA will take an active interest in and obtain a thorough understanding of all aspects of client requirements to provide exceptional service levels to both the lawyers and clients. 

      Key responsibilities

      In line with policies and procedures, key responsibilities include:

      Administrative

      • Manage diaries, ensuring they are up to date and reminding lawyers of meetings etc on a daily basis.
      • Arrange meetings, book conference rooms, refreshments, check rooms prior to meetings etc and liaise with other attendees, both internal and external.
      • Organise travel arrangements, book and confirm reservations and deal with related details.
      • Arrange or, where necessary, conduct photocopying, printing, organising couriers, sending out of letters, faxes etc.
      • Arrange for files to be opened and closed, supervise general filing requirements and record keeping.
      • Use effective systems to ensure that both short and long term tasks are completed within required timescales.
      • Support lawyers in marketing activities including involvement in preparation of pitches and presentations.
      • Liaising with Business Development and Marketing regarding arrangements for events and producing marketing material.

      Communication

      • Take internal and external telephone queries, responding as appropriate and/or ensuring that all messages are passed on in a timely manner.
      • Monitor post and/or e-mails and dealing with as appropriate and ensure that all client related correspondence is passed on to an appropriate fee earner if the relevant person is out of the office.
      • Liaise with business support departments on behalf of lawyers as required.

      Client relationship management

      • Reporting to external clients on a weekly and monthly basis
      • Assist in resolving client queries
      • Become an active part in the care of clients and be wholly familiar with contacts/clients.
      • Enter, maintain and update client details and relevant information on the firm’s contacts system.
      • Deal with basic client queries and general administration.
      • Arrange client meetings.

      Financial

      • Assist lawyers in the billing and credit control process by liaising with the lawyer and accounts and to produce standard financial/time reports through the system.
      • Request cheques, bank transfers and paying in money received, as appropriate.
      •  

      Person Specification

      A PA has responsibility to ensure that their skill set is up to date and they are familiar with the firm’s departments, key personnel, clients, internal systems and procedures.  This will ensure that the PA is able to carry out his or her role effectively and, where appropriate, discuss any training requirements with the Team Leader.

      In addition to this, they should have/be:

      • Excellent telephone manner and competent knowledge of telephone system.
      • Excellent communication, organisational and team skills.
      • Excellent attention to detail.
      • Flexible and dependable, able to take the initiative.
      • Able to remain calm under pressure and work to tight deadlines.
      • Conscientious, approachable and enthusiastic.
      • Able to quickly build confidence, respect and trust with others.
      • Have a positive approach to daily tasks and have a solutions focussed working method.

      To apply for this role please email your CV and cover letter to careers@bevanbrittan.com

       

    • Personal Assistant - London

      PA Role definition

      A PA's principal role is to provide lawyers with the administrative support they need to provide seamless legal services to clients and help them maximise the amount of time they are able to spend on fee-earning tasks.  The PA will become involved in all aspects of the management and execution of their allocated Lawyers’ day to day workload by providing exceptional and proactive administrative support.  The PA will act as workflow manager for other support services including delegating and supervising the completion of document production, file management and copying/scanning work.  The PA will take an active interest in and obtain a thorough understanding of all aspects of client requirements to provide exceptional service levels to both the lawyers and clients. 

      Key responsibilities

      In line with policies and procedures, key responsibilities include:

      Administrative

      • Manage diaries, ensuring they are up to date and reminding lawyers of meetings etc on a daily basis.
      • Arrange meetings, book conference rooms, refreshments, check rooms prior to meetings etc and liaise with other attendees, both internal and external.
      • Organise travel arrangements, book and confirm reservations and deal with related details.
      • Arrange or, where not appropriate, conduct photocopying, printing, organising couriers, sending out of letters, faxes etc.
      • Arrange for files to be opened and closed, supervise general filing requirements and record keeping.
      • Use effective systems to ensure that both short and long term tasks are completed within required timescales.
      • Support lawyers in marketing activities including involvement in preparation of pitches and presentations.
      • Liaising with Business Development and Marketing regarding arrangements for events and producing marketing material.

      Communication

      • Take internal and external telephone queries, responding as appropriate and/or ensuring that all messages are passed on in a timely manner.
      • Monitor post and/or e-mails and dealing with as appropriate and ensure that all client related correspondence is passed on to an appropriate fee earner if the relevant person is out of the office.
      • Liaise with business support departments on behalf of lawyers as required.

      Client relationship management

      • Reporting to external clients on a weekly and monthly basis
      • Assist in resolving client queries
      • Become an active part in the care of clients and be wholly familiar with contacts/clients.
      • Enter, maintain and update client details and relevant information on the firm’s contacts system.
      • Deal with basic client queries and general administration.
      • Arrange client meetings.

      Financial

      • Assist lawyers in the billing and credit control process by liaising with the lawyer and accounts and to produce standard financial/time reports through the system.
      • Request cheques, bank transfers and paying in money received, as appropriate.

      Property Specific

      • Ordering and filing of relevant Land Registry documents (including registers, plans and searches with priority).
      • Ordering Property Searches (including Local Authority, Drainage and Water and Utilities) from our Search provider.
      • Fielding queries from our search provider in relation to Property Searches.
      • Liaising with the Search Provider to ensure the London Office training on the system is maintained.
      • Management of client databases to ensure they are kept up-to-date with client documents.
      • Management of deed storage and the arrangement of recalling deeds to site and returning of deeds to our central archiving team. 

      Person Specification

      A PA has responsibility to ensure that their skill set is up to date and they are familiar with the firm’s departments, key personnel, clients, internal systems and procedures.  This will ensure that the PA is able to carry out his or her role effectively and, where appropriate, discuss any training requirements with the Team Leader.

      In addition to this, they should have/be:

      • Excellent telephone manner and competent knowledge of telephone system.
      • Excellent communication, organisational and team skills.
      • Excellent attention to detail.
      • Flexible and dependable, able to take the initiative.
      • Able to remain calm under pressure and work to tight deadlines.
      • Conscientious, approachable and enthusiastic.
      • Able to quickly build confidence, respect and trust with others.
      • Have a positive approach to daily tasks and have a solutions focussed working method.
    • Administration Assistant - London - FTC 3 months

      Job Specification:

      • Checking medical records are on the system
      • Scanning medical records and naming according to naming protocol
      • Process medical records for closure
      • Ensure the practice management system is updated to correctly record the location of medical records
      • Compliance is required at all times with Bevan Brittan Standard Operating Procedures
      • All other duties as assigned by the Team Leader/Business Support Services Manager.
      • To be aware of the day to day Health and Safety requirements surrounding working area
      • To immediately raise any Health and Safety concerns to your manager or team leader

      Person specification

      • Self-motivated and able to work alone
      • Well presented with a professional manner
      • Computer literate
      • Quick learner
      • Effective communicator at all levels, both written and oral
      • Attention to detail, ability to retain high levels of concentration

      To apply for this role please email your CV and cover letter to careers@bevanbrittan.com

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